Frequently Asked Questions: PCI SSC 2015 AP Community Meeting


Who should attend the PCI Security Standards Council 2015 Asia-Pacific Community Meeting?

The PCI Security Standards Council’s annual community meetings provide an exclusive opportunity for Participating Organizations (POs), Qualified Security Assessors (QSAs), Approved Scanning Vendors (ASVs), PIN Transaction Security (PTS) group members, Internal Security Assessors (ISA), Qualified Integrators and Resellers (QIR) and Payment Application QSAs (PA QSAs). This meeting is also open to the general public for anyone interested in attending.


Where is the 2015 Asia-Pacific Community Meeting going to be located?

The conference will be held at the following venue:


Westin Tokyo

1-4-1 Mita Meguro-ku

Tokyo 153-8580 Japan

Phone: (81)(3) 5423 700


What language will the Community Meeting be held in?

The 2015 Asia-Pacific Community Meeting will be presented in English. Sessions will also be simultaneously translated into Japanese and Chinese.

Flags_USA  Flags_Japan  Flags_China


What are the room rates for the room block at this meeting?

>> Please view the accommodations section of the website.


What is the registration fee for the 2015 Asia-Pacific Community Meeting?


Member TypeComplimentary Registration(s)Cost Per Additional Registrant
Non-memberNone$295 USD
ASVOne$295 USD
ISAOne$295 USD
Participation OrganisationTwo$295 USD
PCIPNone$295 USD
PTS LabsOne$295 USD
QIROne$295 USD
QSAOne$295 USD
If your company is both a QSA and an ASVTwo (one for each program)$295 USD
If your company is both a PO and an ISAThree (two for PO program membership and one for ISA)$295 USD
If your company is exhibiting in the Vendor ShowcaseTwo (in addition to the above stated allocation)


What does my registration fee include? 

Your registration includes admission to the conference sessions, access to speaker presentations and papers, an attendee list, access to the Vendor Showcase, daily breakfast and lunch, and admittance to the Networking Reception.


Will I receive a confirmation of my registration?
For registrations made online, confirmation of registration will be immediately sent via email.  For registrations made with check payment via mail, please allow two weeks for processing; confirmation of registration will be sent via email immediately upon processing. If you do not receive your confirmation after 30 days, please e-mail [email protected] or call +1 (781) 876-6295.


Will I receive a receipt for my registration?
Your email confirmation will also serve as your meeting registration receipt. If you need something more detailed, please e-mail [email protected] or call +1 (781) 876-6295.


May I register onsite for this meeting?

Yes, you may register onsite at the meeting. However, only credit cards will be accepted for on-site registrations; checks and cash will not be accepted. Payment must be made in full for entry to the conference. We strongly encourage you to register in advance so that you will have a speedier check-in when you arrive at the meeting.


Where do I go when I get to The Westin Tokyo? Where is the event held?

The event will be held in the Galaxy and Star Jr. Ballrooms.


Will I receive a refund if I have to cancel my registration?

Refunds are available based on when you cancel. See below for details:


Cancellation date:Fee Refund
On or before 14 September100% of the registration fee, less a $25 administrative fee to cover the processing cost
Between 15 September - 30 September50% of the registration fee, less a $25 administrative fee
Made on or after 1 OctoberNo refunds available
No-showsNo refunds available


You may substitute another person from the Company if you are unable to attend. Requests for refunds or substitutions in accordance with this policy may be submitted by calling +1 (781) 876-6295 or email [email protected].

I have registered for the meeting but would like to make changes to my name on my badge. How do I do this?

Your meeting badge will be created using the name and affiliation information submitted in your registration. If you would like to change the information on your badge, please e-mail [email protected] or call +1 (781) 876-6295 with your requested change prior to the conference.  You may also request the change onsite at the meeting registration area but please note there may be a wait due to the high volume of activity expected at the registration area.


What is the dress code for the Community Meeting?
Business casual attire is encouraged for all meetings and events at the PCI SSC 2015 Asia-Pacific Community Meeting.


Will I have Internet Access while at the meeting?
Yes, there will be wireless internet access in the conference area. The access code for this secured wireless network will be included in your registration materials.


May I twitter, blog or use other social media outlets before, during and after the meeting to discuss topics announced at the meeting?

The Community Meeting is a unique annual opportunity to meet face-to-face with your Participating Organization peers. It is a chance to share views, give feedback, network and discuss new developments in person. Use of social media tools at Community Meetings to discuss and share non-confidential information is welcome.

However, in order to keep these valuable face-to-face discussions moving along, we kindly request that if you wish to use social media, you do so in a manner that does not distract from the goals of the meetings. Additionally, if you choose to use social media to report on your experience at Community Meetings, please do not publish confidential details of specific discussions or disclose any information about any company’s security position or compliance status.

The Council will be sharing updates via Twitter @PCISSC and the #PCICM hashtag and encourages the use of #PCICM for related posts.


Tell me more about the Networking Reception.
The Council invites all attendees to join them at the Networking Reception. The Networking Reception will take place at the Westin Tokyo on Wednesday, 14 October from 17:00-18:30.


Will there be vegetarian or other dietary meal options at the Community Meeting?
Yes, vegetarian and other special dietary needs (such as kosher, gluten-free, etc.) can be made available upon request. Please contact [email protected] in advance with your request.


What if I need special assistance?

If under the applicable laws of the U.S. you require auxiliary aids or services, please e-mail [email protected] or call +1 (781) 876-6295.


Will I be able to store my luggage at the PCI SSC Community Meeting Registration Desk after I check out from the hotel?

PCI SSC is unable to store luggage for you.  If you are checking out of the hotel prior to your departure time from the conference, please store your luggage with the hotel bell staff.


What is the weather like in Tokyo for the months of October?

The weather during the Community Meeting will be about 68° F/20° C from a high during the day and about 53° F/12° C in the evenings.


Where may I obtain information about the Tokyo airport and transportation options to the The Westin Tokyo?
>> Please visit the Travel & Accommodations section of the website for more information.

What are the driving directions to the hotel?
>> Please visit the Travel & Accommodations section of the website for more information.

I am traveling from overseas; do I require a passport/visa to travel to Tokyo*?
>> Please visit the Travel & Accommodations section of the website for more information.


What is the tipping policy and currency/exchange rate for Tokyo?

Japanese culture is not a tipping culture. At times, it can be seen as offensive.


The official currency in Tokyo is the Japanese yen (JPY). The exchange rate (as of February 2015) is $1 USD = 120.42 JPY.


>> View the most up-to-date exchange rate


What is the voltage for Tokyo?
The voltage in Japan is 100 Volt, which is different from North America (120V), Central Europe (230V) and most other regions of the world. Japanese electrical plugs have two, non-polarized pins.

Is there a designated smoking area at the Westin?

Yes, please refer to this diagram for the location of the smoking area which is outside the hotel.