By clicking “Submit” on the Application Page (here), the individual doing so, on his or her own behalf and on behalf of the Vendor, thereby acknowledges and agrees as follows, and that all capitalized terms used but not defined below shall have the meanings ascribed to them on the Application Page:
- In order to reserve a showcase location at an Event specified on the Application Page (each a “Vendor Showcase”), the Vendor must pay in full to PCI SSC the entire amount of the fee to be invoiced by PCI SSC to the Vendor for participation in such Vendor Showcase(s) (the “Vendor Showcase Fee”) at least 4 weeks before the first Vendor Showcase (the “Application Deadline”).
- Each Vendor Showcase is a two and a half day exhibition during specified times at the corresponding Event (except the Asia-Pacific Showcase, which is a two day exhibition.)
- In order to participate in any Vendor Showcase, Vendor must accept the terms of this Agreement by the Application Deadline.
- Assignment of space will be based on the order in which applicable vendors complete and submit to PCI SSC their completed Agreement and full payment of the Vendor Showcase Fee), with the exception of priority placement of premium package sponsors. Vendor exhibition space for each Vendor Showcase is subject to availability and is not guaranteed.
- Vendor exhibition space is approximately ten feet by ten feet in Toronto and three meters by three meters in Milan, although measurements for Europe location may differ slightly.
- Each booth space only includes hard walls on two or three sides, one table and two chairs, one identification sign, and Vendor listing on event microsite and on-site program (Toronto pipe and drape only). Furnishings, lighting, electricity, phone, drayage, taxes, etc. are not included and must be purchased separately by the Vendor from approved suppliers.
- Nothing can be affixed to walls, floors, or ceilings. Vendors will be responsible for damage arising from Vendor’s conduct. Vendors may inquire about ordering food for their booth. Vendors may not use a microphone, PA system or Gobo.
- In order to appear in event collateral, Vendor must provide its logo to be used in the event collateral no later than three months prior to the event. If such materials are not timely and correctly submitted, Vendor will not appear in event materials.
- Complimentary Registrations: Upon receipt of Vendor’s completed Application and full payment by the Application Deadline, the Vendor contact listed on the Application will receive an email with instructions on how to register using the three (3) complimentary passes. These passes are to be used for the representatives that will be staffing the Vendor Showcase on behalf of the exhibiting Vendor company.
- Exhibitor Information Online Guide: An Exhibitor Information password protected site will be provided with remaining details (i.e. shipping, orders, set-up, removal, showcase hours, etc.) approximately one month prior to the event. A link to the site will be sent to the contact listed on the Application.
- Exhibitor Rules of Conduct: PCI SSC has established Rules of Conduct for Vendors in a Vendor Showcase that may be modified and updated from time to time by PCI SSC. These Rules shall be made available to Vendor Showcase participants either electronically or through other means. Such rules shall include but not be limited to proper conduct in the exhibit hall, minimum age of attendees, proper dress, use of sound or recording devices, food and beverage policies, use of approved meeting and conference spaces, compliance with all rules and regulations of the Venue (defined below) and the jurisdiction in which the applicable Event is conducted.
- Insurance and Liability: Vendor hereby agrees to obtain and maintain throughout each Vendor Showcase the following insurance coverages with insurance carriers having an AM Best Rating of at least A: VIII or better (or equivalent rating of other recognized rating standard):
- Commercial General Liability insurance with contractual indemnity coverage with minimum limits of $3 million per occurrence. This requirement can be fulfilled with a combination of a Commercial General Liability policy and an Umbrella policy. The policy shall name the following entities as Additional Insureds: (a) PCI Security Standards Council, LLC, (b) each applicable Vendor Showcase venue (each a “Venue”), which (i) for the North America Vendor Showcase is Metro Toronto Convention Centre, (ii) for the Europe Vendor Showcase is Fiera Milano Congresso, and (c) for each Vendor Showcase, each applicable Venue’s parent, subsidiaries, and affiliates, as their interests may appear. Please note that PCI SSC will accept the Indemnity to Principal Provision as an alternate to the Additional Insured requirement.
- Commercial Auto including coverage for Owned, Non-Owned, and Hired Auto Liability with limits not less than $1 million. This requirement is based on availability of such commercial auto coverage in the country of the Vendor’s principal place of business (“Home Country”), and is automatically waived in countries where such coverage is not available (e.g. New Zealand, Germany, Israel, Japan, Australia, and Sweden)
- Statutory Worker’s Compensation coverage, with coverage as required by applicable law; and Employer’s Liability coverage with a limit of $1,000,000. Note: Depending on your Home Country, Worker’s Compensation and Employer’s Liability coverage may be provided via the Home Country’s social welfare scheme, or may be purchased via a private market, or may be unavailable. Employer’s Liability coverage may also be provided via endorsement to your Commercial General Liability policy. To the extent Worker’s Compensation coverage or Employer’s Liability coverage is not made available in Vendor’s Home Country, and equivalent coverage cannot be purchased by Vendor, and is not available via endorsement to Vendor’s Commercial General Liability policy and is not provided under the Home Country’s social welfare scheme, the requirement to carry such coverage is automatically waived for purposes of this Agreement.
- Vendor hereby acknowledges and agrees that upon request by either the PCI SSC or the applicable Venue, Vendor must provide acceptable certificates evidencing the insurance required pursuant to this Agreement, and that any Vendor failing to provide such certificates for any Vendor Showcase may be removed or excluded from participation in that Vendor Showcase. Vendors must add the Venue as an Additional Insured in its Commercial General Liability insurance certificates as well.
- Neither the PCI SSC, nor any of its members, officers, representatives or employees will be responsible for any injury, loss or damage that may occur to or by Vendor or its employee’s or property from any cause whatsoever prior to, during, or subsequent to the applicable Event. Vendor acknowledges and agrees that the nature of the facilities available for each Event, the presence and circulation of large numbers of people, the difficulty of effective supervision over the protection of large numbers of removable materials and various other factors, make it reasonable that Vendor shall assume the entire risk and cost of any and all injury, loss, or damage caused to or by Vendor and/or its employees or other representatives in connection with each Event. By submitting this Agreement, Vendor assumes all such risk and releases PCI SSC and its members, officers, representatives and employees from any and all claims for any such loss, damage or injury.
- Payment: If Vendor fails to timely pay the entire Vendor Showcase Fee or fails to abide by any of the terms set forth above, PCI SSC may terminate this Agreement and the Vendor’s booth and participation at each Vendor Showcase, immediately upon notice (by email or otherwise) to the Vendor’s contact specified above, and without refund of any monies previously paid. Full payment is required by the Application Deadline in order to receive the full benefits of participation in the Vendor Showcase (i.e. listing on Web page and in applicable event collateral).
- Cancellation by Showcase Vendor: Any request for cancellation by Vendor must be directed to PCI SSC in writing. If the request is received by PCI SSC on or before July 1, 2022 for Toronto and Milan, the total paid for the applicable Vendor Showcase minus a $200 processing fee will be refunded. If the request is received on or after July 1, 2022 for Toronto and Milan, no refund will be issued or required.
- Cancellation by PCI SSC or Venue: It is possible that a particular Event may be cancelled for any number of reasons including but not limited to: Strikes, pandemic or widespread disease, terrorism, cancellation of key speakers, low anticipated registration, weather, or many other reasons that may make travel or holding the event impossible or impractical. PCI SSC shall, in its sole and exclusive judgement, have the right to cancel this Agreement at any time upon notice to Vendor for any reason that may make the Showcase impossible or impractical to conduct. In no event shall PCI SSC be responsible for any costs or expenses incurred by Vendor for hotel expenses, airline fees or real or potential lost business arising from any cancellation of a Vendor Showcase or Event by PCI SSC.
- Cancellation Refunds; Carryover Payments: If a Vendor Showcase is cancelled by PCI SSC as described in the preceding paragraph, PCI SSC may either (i) return the corresponding Vendor deposits and payments received by PCI SSC to Vendor within 60 business days of the cancellation announcement or (ii) if the Vendor elects to participate as a Vendor in a subsequent PCI SSC vendor showcase event (a “Subsequent Vendor Showcase”), apply such deposits and payments toward payment of the applicable PCI SSC vendor showcase fee for the Subsequent Vendor Showcase. Return of Vendor Showcase deposits and payments or application thereof toward a Subsequent Vendor Showcase pursuant to the preceding sentence shall be the sole and exclusive remedy of Vendor as a result of cancellation of a Vendor Showcase or Event by PCI SSC as described in the preceding paragraph.
- Due to the nature of the facilities available, the presence and circulation of large numbers of people, the difficulty of effective supervision over removable materials and other factors common to event(s) of the type covered by this Agreement, Vendor agrees that it assumes sole risk of any injury to its personnel, and sole risk of loss, or damage to any Vendor materials or materials provided to PCI SSC under this Agreement. Vendor, by signing this Agreement, assumes all such risk, and releases PCI Security Standards Council and its members, officers, representatives, contractors and employees from any and all claims for any such loss, damage or injury relating thereto.
- Information relating to an identified or identifiable natural person collected in connection with this Agreement (“Personal Data”) is used to permit PCI SSC to contact the Vendor in connection with this Agreement. Individuals wishing to exercise rights under applicable data privacy laws (e.g. the rights of residents of the European Economic Area under the General Data Protection Regulation) may contact [email protected].
- Questions: If you have any questions, please contact [email protected]. Note – email confirmation will be sent once you accept the terms of this Agreement by clicking “Submit” on the Application Page.
